POSITION: Legal Assistant
DEPARTMENT: Legal Services & Corporate Governance
LOCATION: North Bay
Under the direction of the General Counsel, the Legal Assistant is responsible for providing confidential support to Legal Services.
MAJOR DUTIES/ RESPONSIBILITIES:
- Assist with the preparation and finalization of commercial contracts, including large construction contracts
- Be the administrator for the contract management system and create required reports to track status of contracts
- Manage requests for services made by internal and external clients
- Maintain records regarding property assessment, including payment of property tax bills.
- Perform title searches under the direction of the Legal Project Specialist
- Provide support for litigation, third party claims and insurance matters including obtaining incident reports, reporting to the insurer and managing document disclosure
- Obtain insurance certificates from the insurance broker as required
- Maintain all filing systems for the department, including hard and electronic files
- Coordinate and provide support for corporate related department activities, for example annual reports, budget process, department workplan and reporting activities
- Provide other support and assistance to Legal Services & Corporate Governance as required
- College diploma from a law clerk or legal assistant program or equivalent program or experience
- Experience working in a law firm or in house legal department. A minimum of two years’ experience is preferred, however exemplary candidates with less experience may be considered
- Knowledge, experience and learned skills in a broad range of legal practice areas, including litigation, commercial contracts and real estate.
- Knowledge of a variety of commercial agreements relating to goods and services and ability to assist with preparation of agreements
- Ability to perform basic title searching processes
- Knowledge of legal practices and procedures, terminology, legal processes, document preparation and legal office procedures
- Knowledge of file management best practices and ability to organize and maintain hard and electronic records
- Superior interpersonal skills and the ability to create working relationships with people at all levels of the organization
- Excellent oral and written communication skills
- Above average ability to use a variety of software programs, including Office 365, and adapt to new software systems
- Independent self-starter with excellent time management and problem solving skills
- Experience working in the public sector would be an asset
- Experience working with railways, public transportation and/or manufacturing would be an asset
CLOSING DATE: Sunday, February 28, 2021 no later than 11:59 p.m.
Qualified individuals are invited to apply by submitting a current resume and covering letter (provided in one document) quoting Reference 800-72-21
Ontario Northland is an equal opportunity employer. Accommodation is available for applicants with disabilities throughout the recruitment process. Please contact Human Resources.