Legal Assistant – Real Estate

Opportunity Reference #
North Bay
Posting Date
Closing Date
Time Sensitive


POSITION:                 Legal Assistant – Real Estate                                 

DEPARTMENT:         Legal Services & Corporate Governance

REPORTS TO:          Legal Project Specialist

LOCATION:               North Bay       

REFERENCE:           800-82B-22


Reporting to the Legal Project Specialist, the Legal Assistant - Real Estate is responsible to providing support for all functions of the real estate portfolio, including property assessment and tax administration, conveyancing, and leasing.


  • Respond to internal and external requests for realty information, including confirmation of ownership and other title searches.
  • Assist with the preparation and finalization of lease agreements and crossing agreements.
  • Maintain records regarding property assessment, including payment of property tax bills and the completion of tax amendment forms under the Municipal Act.
  • Prepare all documentation for and manage the process for the disposal and leasing of surplus land.
  • Maintain and update a lease inventory and manage lease records, file review dates and taxation information.
  • Manage the realty land files and records, including digitizing if required. 



  • Completion of a college diploma in a law clerk or legal assistant program or a combination of education, training and experience deemed equivalent.
  • Experience working in a law firm or in-house legal department.  A minimum of two years’ experience is preferred.
  • Knowledge, experience and learned skills in a broad range of realty functions, including title searching, conveyancing, property tax, leasing, and expropriation.
  • Experience in investigating ownership of properties by searching and abstracting. Ability to create a condensed history of title of land, consisting of a synopsis of all conveyances which affect land and chain of title in both the former paper based land registry system and the electronic Teraview System.
  • Ability to interpret and apply legal terminology and legislation, including, but not limited to, the Business Corporations Act, the Land Registration Reform Act, the Land Titles Act, the Registry Act, the Expropriations Act, the Residential Tenancies Act and any related regulations, standards and/or provincial directives.
  • Experience drafting and reviewing legal agreements and leases.
  • Analytical and problem-solving skills to identify issues, anticipate adverse effects, risks and potential problems and develop solutions.
  • Excellent verbal and written communication skills to provide excellent customer service and prepare correspondence, memoranda, forms and land transfer documentation.
  • Above average ability to use a variety of software programs, including Office 365, and GIS.
  • Experience working in the public sector would be an asset.
  • Experience working with railways or public transportation would be an asset.
  • Occasional travel required to ONTC offices.
  • Committed to Company Health and Safety.


NOTE: All Ontario Northland employees are required to be fully vaccinated as a condition of employment in accordance with Ontario Northland’s COVID-19 Vaccination Policy.


CLOSING DATE:  November 28, 2021 no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number to:


Ontario Northland is an equal opportunity employer. Accommodation is available for applicants with disabilities throughout the recruitment process. Please contact Human Resources.

Pour des renseignements en français composez le 1.800.363.7512 poste 494.